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Deep Freeze Registration Information

Registration Details, Forms and Promotion

 

Registration Instructions

Group registration for Deep Freeze includes a few steps:

 

1) Choose your weekend(s). Prayerfully consider which available weekend is the best for your group. Bring your entire youth group to the Jr./Sr. High retreat (perfect for small youth groups) or bring your youth group separately to the Jr. or Sr. High retreats.

 

2) Pre-register with Covenant Harbor as soon as you have made a decision about your Deep Freeze weekend. Download a pre-registration form from our website if neccessary (see below to download a pre-registration form). Fill out the necessary information and mail it in to our registrar, Jane, to reserve space in the weekend of your choice. Space will be given based on your given estimations for group attendance. Pre-registration will be handled on a first come first served basis. Confirmation letters will be sent to confirm dates and details as you pre-register.

 

3) Promote the weekend at your Church. Hang posters, show DVD and hand out flyers and registration forms. Use the provided registration form or Covenant Harbor can make you a custom form. Covenant Harbor registration forms MUST be used; please contact us if you would like a customized form and we will make it for you. Do NOT black out parts of the Registration Form.  See below to download promotional materials and forms.

 

4) Send in group registration form and cost calculation form (be sure to keep a copy for yourself) to confirm numbers with Covenant Harbor ONE MONTH PRIOR TO YOUR WEEKEND. A minimum $30 per-person non-refundable deposit is due at that time.

 

5) Individual registration forms and full payment are due TWO WEEKS PRIOR TO YOUR WEEKEND.

  

Registration Policies

Payment: A $30 non-refundable deposit is due one month before your weekend (must be included with the Group Registration Form). Full payment is due two weeks before your weekend. Retreats fill on a first come, first served basis.

 

Housing: Groups will be housed based on availability and will likely share housing with other Church groups.

 

Leaders: Groups can bring one leader for each 6-8 students of each gender at the "counselor rate". Any leaders above that ratio will be charged the "student rate".

 

Cancellation: Groups are responsible to pay in full for each person they listed on the Group Registration Form (sent in one month prior to the event). Groups can replace a non-attending camper with a new camper of the same gender at any time without penalty, so long as new registration information is given to CovenantHarbor. Groups can replace a non-attending camper with a new camper of another gender if space allows. If space is not available for the new camper of a different gender, the Group is still responsible to pay for the non-attending camper.

 

Please call or e-mail us with any further questions about Deep Freeze or the registration process.  262-248-3600 ext. 327 or camp@covenantharbor.org.

 

Forms

Covenant Harbor registration forms MUST be used for Deep Freeze registration.  You can add in your dates and Group name to the registration form before you print it.  If you need to make any other changes, PLEASE let us know and we will customize a form for you.  DO NOT MAKE CHANGES TO OUR REGISTRATION FORM. 

 

Necessary registration forms include:  Pre-registraton form - sent in to reserve your spot; Individual registration form - filled out by each student and their family, forms are due TWO WEEKS prior to your weekend; Group registration form - a group list that is due ONE MONTH prior to your weekend; Cost calculation form - to help you figure out the financial side of registration, include with your deposit, which is due ONE MONTH prior to your weekend.

 

     CLICK HERE to download a pre-registration form

 

     CLICK HERE to download group registration forms

 

Promotion

We want to help you get as many kids as possible to Deep Freeze!  Download the flyer and poster below to print on your own, or send in the order form and we will print them for you.  Here's what is available:

 

Order Form - Choose what you need and send it our way.

 

     CLICK HERE to download order form

 

Poster - 11 x 17, 1 sided, general for all weekends.  Designed for promotion around your church.  Fields are customizable so you can add details before you print them. 

    

     CLICK HERE to download the poster

 

Flyer - 8.5 x 11, 2 per page to make half page flyers, 2 sided.  Designed to be sent home with students or passed out to friends.  Customized with speaker and band information for each weekend.  Cost field can be customized by you before you print it.

    

     CLICK HERE to download flyer for January 13-15

    

     CLICK HERE to download flyer for January 20-22

     

     CLICK HERE to download flyer for February 10-12

    

     CLICK HERE to download flyer for February 17-19